Extenteam is looking for a detail-oriented and experienced Operational Bookkeeper to join our team. As s Bookkeeper, you will play a crucial role in managing financial transactions, ensuring accurate record-keeping, and supporting the overall operational efficiency of our vacation rental business. The ideal candidate will have a strong background in bookkeeping, excellent organizational skills, and the ability to thrive in a fast-paced environment.
Key Responsibilities:
1. Financial Transactions:
- Process weekly exit cleaning bills into Quickbooks and send reports to cleaners
- Create ad hoc financial reports using Quickbooks and Excel/Sheets for various projects & requests for information by departments, vendors, and homeowners
- Export work orders from Streamline operations software to process maintenance payments and add to property management software
- process weekly work order transactions into Quickbooks and send reports to maintenance personnel
- Monitor input into Quickbooks for account and property accuracy
- Process weekly arrival inspection transactions into Quickbooks
- Bookkeeping tasks include entering receipts & invoices, creating & entering bills into Quickbooks, filing & organizing hard copy and digital files into Google Drive, and sending payments via Quickbooks online
- Reconcile bank statements and ensuring accuracy in financial records.
2. Operational Support:
- Work closely with property managers, reservationists, and other operational teams to gather financial data and ensure consistency in reporting
- Provide financial insights to support operational decision-making
3. Vendor and Contractor Relations:
- Manage vendor and contractor payments, ensuring timely and accurate processing
- Maintain positive relationships with vendors and negotiate favorable terms when applicable
- Provide cross-department collaboration and overall logistical support through clear communication, organization, and critical thinking
- Aiding in fixing any billing or payment issues that arise with vendors
- Monitor the email for receipts from internal personnel
- Monitor pushed work orders from Streamline operations software in propert management software to be closed/charged to appropriate accounts
- Bill owners for items purchased from in-house inventory
- Assist in processing month-end financial statements for property owners
- Become familiar with the inventory of all homes, components, amenities, and experiences we offer in the area
5. Compliance and Documentation:
- Ensure compliance with accounting principles, industry regulations, and internal policies
- Maintain organized and complete financial documentation for audits or reviews
6. Software Utilization:
- Utilize accounting software and property management systems to streamline financial processes
- Collaborate with IT or system administrators to optimize software functionalities
- Other tasks as needed
Foundational Requirements:
- Excellent written and verbal English skills. No exceptions. This position will be communicating via all mediums.
- Proven experience as a bookkeeper, preferably in the vacation rental or hospitality industry
- Proficiency in accounting software
- Strong understanding of financial principles and practices
- Excellent organizational and multitasking skills
- Attention to detail and accuracy in financial record-keeping
- Effective communication skills for collaboration with cross-functional teams
- Problem solving skills
- Ability to work independently
- Critical thinker
- Tech Savvy – Can learn technology and software quickly
Nice to haves:
- Vacation rental industry experience
- Common knowledge of the VR/STR industry
- Streamline PMS experience preferred